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A week by week overview of what to expect as you prepare to bring your agency's site onto the DX platform.
Back to topSchedule at a Glance
| Timing | Activity | Responsible |
|---|---|---|
| Pre-kickoff | Review project background and training material | Agencies |
| Review Acquia Optimize (formerly known as Monsido) reports | Agencies | |
| Identify web roles | Agencies | |
| Week 1 | Cohort kickoff | Lullabot and agencies |
| Deliver content inventory, audit spreadsheet, and writing for the web guide | Lullabot | |
| Deliver project checklist, which outlines agency next steps | Lullabot | |
| Start content audit | Agencies | |
| Begin attending content strategy office hours | Agencies | |
| Send kickoff email with details about the process and how to get access to your new site | DOM DoIT | |
| Deliver Drupal user logins to agencies | DOM DoIT | |
| Week 2 | Attend the goals, audience, and navigation workshop (60-90 mins) | Agencies, Lullabot |
| Continue content audit | Agencies | |
| Begin building content matrix | Lullabot | |
| Week 3 | Continue attending content strategy office hours and site building training | Agencies |
| Finish content audit by the end of this week | Agencies | |
| Continue building content matrix | Lullabot | |
| Week 4 | Deliver content matrix to agency | Lullabot |
| Continue reviewing training material | Agencies | |
| Discuss any final questions with the Lullabot strategy team | Agencies | |
| Begin reworking website content | Agencies | |
| Week 5 + | Continue writing and refreshing website content | Agencies |
| Continue attending office hours | Agencies | |
| Start migrating content to new Drupal website | Agencies | |
| Add a site redesign alert to new site | Agencies | |
| Begin discussing auto-migration | Lullabot, Agencies | |
| Deliver an auto-migration plan (if applicable) | Lullabot | |
| Offer help from the content team (if applicable) | Lullabot | |
| Define a redirect plan | DOM DoIT, Lullabot, Agencies | |
| Handle security certificates | DOM DoIT | |
| Launch week | Point your domain to the new Pantheon site | DOM DoIT |
| Implement the redirect plan | DOM DoIT | |
| Archive the original website | DOM DoIT |
Pre-kickoff
Agencies will:
- Review project background and training material
- Review Acquia Optimize reports for your site and fix:
- Spelling and grammatical errors
- Broken links
- Text links with “click here” language
- Unpublish any old or outdated content and documents on your existing website.
- Identify website roles for employees in your agency. You’ll receive an email and spreadsheet that defines the roles you’ll want to consider.
Cohort kickoff. Cohorts are groups of agencies who participate in workshops together, attend training together, and launch their sites in the same general time period.
Lullabot will:
- Deliver content inventory, audit spreadsheet, and writing for the web guide.
- Deliver project checklist, which outlines agency next steps.
Agencies will:
- Start your content audit.
- Begin attending content strategy office hours. Office hours are an opportunity to get support from the Lullabot team while doing your content audit, ask questions about the content process, and learn from your cohort peers.
- Held every Thurs from 1:00 - 1:30pm CT
- Begin attending content building training. Similar to office hours, content building trainings are an opportunity to learn about the Drupal platform and ask questions about how to add/edit content on your new website.
- Held Every Tues: 1:30-2:15 p.m.
DOM DoIT will:
- Send you a kickoff email with details about the process and how to get access to your new site.
Provide user logins to your new Drupal website.
Week 2
Agencies will:
- Attend the goals, audience, and navigation workshop, run by Lullabot (60-90 mins).
- Continue your content audit.
- Complete the Agency Website Roles Request Form. This form is included in the initial project kickoff email from DOM DoIT.
- Continue reviewing training materials
Lullabot will:
- Begin building the content matrix, based on navigation we created in our workshop together. The content matrix is a spreadsheet that acts as a sitemap for your new site.
Week 3
Agencies will:
- Continue attending content strategy office hours and site building trainings.
- Finish your content audit by the end of this week.
- Continue reviewing training materials
Lullabot will:
- Continue building the content matrix.
Week 4
Lullabot will:
- Deliver the content matrix.
Agencies will:
- Continue reviewing training material
- Discuss any final questions with the Lullabot strategy team.
- Rework website content based on decisions you made in the content audit.
Week 5 and Beyond
Agencies will:
- Continue review training material
- Continue writing and refreshing website content.
- Continue attending content strategy office hours and content building trainings.
- Consider what content (if any) you need automatically migrated to your new Drupal website.
- Start manually migrating content to your new Drupal website.
- Turn on an Alert on your existing website notifying visitors that the site will soon change and to contact you with questions.
- Add a site redesign alert on your new site to inform your audience about the relaunch and provide options for visitors who can’t find what they need.
Lullabot will:
- Begin discussing auto-migration with you.
- Deliver an auto-migration plan (if applicable).
- Offer help from the content team to migrate complex content (if applicable).
DOM DoIT will:
- Define a redirect plan for old site URLs, along with your team and Lullabot.
- Determine action items for security certificates.
Launch Week
DOM DoIT will:
- Point your domain to the new Pantheon site.
- Implement the redirect plan.
- Archive the original website. Site archives are decommissioned after 30 days. After this, you can access a public archive of your old site at Archive.org.