Use plain language

Table of Contents

Help people understand what you are trying to say with plain language. Plain language is a style that uses simple sentences, everyday words, and clear structure. Examples of plain language alternatives, and see PlainLanguage.gov for examples:

Instead of

Use

Access

Get

Manage

Do

Utilize

Use

Impacted

Affected

Maximum

Greatest, largest

Necessitate

Cause, need

 

Other tips when writing for plain language:

  • Keep sentences short. Fewer than 20 words is a good goal.
  • Give each fact or idea its own sentence.
  • Use bullets or numbered lists, where appropriate.
  • Explain acronyms on the first reference.
  • Avoid slang, humor, or colloquialisms that may not be understood across cultures.
  • Use an active voice, not a passive one.
    • Active voice (use): Submit the request form for approval.
    • Passive voice (avoid): The request form must be submitted to the approving official.