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Purpose of Listing Page of Documents
Listing Pages of Documents are a versatile content type that can be used to organize and display large numbers of documents in a clear and concise manner. They are particularly useful for document libraries, resource centers, and knowledge bases.
Listing Page of Documents include a direct link to download the document and can be created as either a list, which will have the document name and summary. Additionally it can be set up as a Listing Page of Document table view within the "List" dropdown field.
Example of the listing page of Document Table option selected:
Example of the listing page of Document option selected:
When to Use a Listing Page of Documents:
- Many Documents: If you have a lot of documents, a Listing Page can help you keep them organized.
- Sorting and Filtering Different Types of Documents: You can use a Listing Page to group and allow users to sort and filter documents by different filters like, title, date, or document type (like PDFs, Word docs, etc.).
- Different Topics: You can use a Listing Page to group documents by topic or table in order to create sortable lists.
- For example, you might want to only allow search filters for documents name "Annual Reports", or by topic "Legislation"
Elements of a Listing Pages of Documents
The filters within the of Listing Page of documents can have their names be manually edited but just keep in mind how each filter works when you choose to change the filter name:
- Document Name: This is the title of the media item document that was created when the document was uploaded into the media library.
- Topic: This is the taxonomy/category field that the document may have been selected as.
- Document Type: This is the specific document file type taxonomy that agency managers can add to their taxonym to help sort different document types like "Forms", "Publication" etc
- Division/Section: This field is perfect to use for documents that are specifically tagged to be used for a different Division
- Year: The date the document was created or last updated.
Can Listing Page of Documents Filter by Dates?
You can easily have a listing page of documents filter documents by year as long as you have those documents uploaded within your media library and the correct date added.
A key thing to remember that if there is a specific document that you would like to appear when a specific year is filtered then make sure that year is selected when you are in the edit section of the document under the "Authoring Information" and within the "Authored on" field.
Example of changing the document date to "2026" so it will show in the listing page document "2026" filter:
Learn more about how to work with Documents in the media library
Navigate to the Content tab
You can add pages to your website by navigating to the content button but make sure you are logged in so that you can have access to that tab.
You can sort the pages that you've created using the filter button as well as edit the pages you've created for your website by selecting the edit button within the content list page:
(Example of Content list page)
Create a Listing Page and choose the "Docs" option
Go to the content tab where you can select add content and from there you will see the listing page and within the automatic list section is where you will select from the dropdown the Document or Document table listing type.
You can either have all of the documents that are stored in the media library appear within the listing page or you can set the listing page to only show specific documents that have been tagged within a certain Document type, Topics or Division taxonomy.
The Agency manager will be able to manage adding any new taxonomy term from all of those term options, such as adding different Document Types, Topics and different Divisions.