Naming Documents (File Names)

Table of Contents

When naming documents and attachments for your website, follow these guidelines:

  • Title documents clearly, using Title Case and appropriate spaces
    • Good: 2024 Annual Report.pdf
    • Bad: 060124annreport.pdf
  • Use dates in the document titles if they’re important for users
  • Include unique identifiers, such as section name, file type, program, service, etc.
  • Avoid words such as “current,” “active,” or “archived.” (If document is archived, remove from site)
  • Don’t use a series of numbers – these are not accessible or helpful for users.
  • Don’t use any symbols other than hyphens between words
  • Don’t use abbreviations or acronyms