There are multiple types of "authors" on the DX Platform. Your access to the site is moderated through your OKTA authentication.
How Different Author Roles Work:
Author Role
Create Media Library item
Edit Own Media Library item
Edit Any Media Library item
Delete Own Media Library item
Delete Any Media Library item
Delete a file
Writer
X
X
Editor
X
X
X
Publisher
X
X
X
Taxonomy Manager (add on role)
Agency Manager
X
X
X
X
X
Special Note to keep in mind
The Taxonomy Manager role shouldn't be assigned on its own but needs to be added to an existing role.
Writer + Taxonomy Manager
Editor + Taxonomy Manager
Publisher + Taxonomy Manager
Only Agency Managers can delete any/all media library items, regardless of who added the media
All users with a login to the site are considered to be authors.
All authors are explicitly assigned through their agency.
There are no public users on any sites on the platform.
Any edits to existing pages made by an "Editor" require publishing by a "Publisher or Agency Manager's"
As a special note, there are no Administrators allowed on any site on the DX Platform.
Here is an accordion list of information about how to use the platform
All users with the privilege to log into the site are considered "website authors" and have the ability to create and edit content as well as upload media items such as images, documents (PDFs) and remote video (such as YouTube links). All authors will typically hold a "Writer," "Editor," or "Publisher" role to be able to submit content to their agency website.
Writers are the most common author on the site and have the ability to create and edit their own content. They may not publish content (that privilege is retained to the publisher role and higher).
All content that Writers create, may be stored in "Draft" format until ready for publication.
Editors are able to create and edit their own content, as well as create and edit any content on the site. They may not publish content (that privilege is retained to the publisher role and higher).
All content that Writers create, may be stored in "Draft" format until ready for publication, or may be "Saved".
Publishers are able to create and edit their own content, as well as create and edit any content on the site.
They may also publish and unpublish content.
Note that there are fewer publishers in any pool of users, and use of the platform requires publishers to be in communication with writers and editors to determine which items are ready for publication.
Publishers may also save different "state changes", such as:
archiving meeting minutes after 4 years
moving a review item, to Published status
moving a Draft press release, to Published press release
Taxonomy Managers are solely responsible for managing "taxonomies" (also known as "terms") on their website.
A taxonomy manager role is generally assigned in addition to another role.
Most generally these are inside the "Topics."
To navigate to your topics, go to: /admin/structure/taxonomy/manage/topics/overview as a logged-in Taxonomy Manager.
Agency Managers have access to all functions. There are at most 2-3 agency managers assigned per agency.
They have elevated privileges such as:
settting Homepage behavior with respect to search box
creating GTM codes
changing color palettes site-wide
creating Alerts or scheduling Alerts to be published or unpublished
