Media files can be replaced, and you have the choice to overwrite them. It is advisable to maintain only one version of each media item. 

Every piece of media gets a unique ID number. This number stays with the item across the site. It helps manage media effectively.

Note: For adding a completely new media item to the Media Library, consult the guidelines on incorporating new media items.

Replace existing media item

Media item - unique identification number

Follow these steps to replace or update media items on your agency's site:

1

Login to Your Site

You can login to your site from Okta.

Iowa.gov login screenshot

Each person on your agency team has a specific user role for the website. These roles set permissions. They control who can edit, review, and publish content. You can ask for a role change or remove a role.

Submit a ServiceNow support ticket if you need help.

2

How to Find the Media Library

You can find the Media Library by hovering over Content in the top left corner. Then hover over Media and select Media library.

How to find the media library example
3

Update or Replace a Media Item

In the Media Library, choose the asset you wish to edit or replace from the list of media items by selecting the grey Edit button.

Replace or edit a media item

From there you can navigate to the 'remove' button to delete the current Media file.

Find the media item

Once you remove the Media file, you can choose a new one to replace it. You can do this by either clicking the Choose File button or by dragging and dropping the new file into the file area.

Replace the media item